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Executive Assistant - Corporate law US Law Firm

Executive Assistant - Corporate law US Law Firm

JM Legal Ltd

Posted a day ago, valid for 7 days

London, Greater London EC1R 0WX

Full Time

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Sonic Summary

The position is for an Executive Assistant in a corporate law firm located near Liverpool Street, offering a salary of up to £50,000.
The role requires at least 4 years of previous legal experience, preferably in a major City or US law firm, particularly in a corporate discipline.
Key responsibilities include producing high-quality documents, managing emails and documentation, and providing extensive administrative support to fee earners.
The job involves liaising with clients, handling telephone calls professionally, and assisting with matter openings and compliance processes.
The work schedule consists of 4 days in the office and 1 day working from home, with a strong emphasis on prioritization and proactive engagement.

Executive Assistant - Corporate law (US Law Firm). Supporting a Partner and team paying up to £50,000 - Liverpool Street.

Situated in amazing offices a stones throw from Liverpool Street station - 4 days in the office / 1 from home.

Produce high quality documents on MS Word, PowerPoint and Excel as required by the fee earners.
Deal with document issues - reformatting, tidying, inserting pictures and charts etc.
Email and document management -file emails and documentation relevant to client matters promptly once they have Preparing marketing materials.
Collate and maintain up-to-date client contact information details and update databases accordingly.
Provide a full and extensive administrative service to fee earners; filing, diary management, travel arrangements, time entry, expenses and general administration without supervision and with a proactive approach. Ability to prioritise work effectively across a number of fee earners is essential.
Assisting with matter opening - including highlighting any possible conflicts, preparation of Engagement Letters and possible waivers, and completing the firm's AML process.
Liaison with clients - ability to prioritise calls and take appropriate action. Handle telephone calls in a professional and polite manner; take accurate messages and follow up on agreed action. Liaise with colleagues, clients and third parties with professionalism and consideration.
Proactively providing cover for other secretaries and the reception
team where necessary.

Previous legal experience (at least 4 years' experience), preferably at a major City or US law firm, in a corporate discipline is essential for this role together with an advanced knowledge of MS Word, MS Outlook and other MS Officeproducts.

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