Executive Assistant -Investment and Fundraising

EA- Investor Relations

Our client, a dynamic and fast-growing investment firm, is seeking a motivated and proactive Executive Assistant to join their team in London. In this role you will provide essential support to the Investor Relations and Operations functions. This is a fantastic opportunity for an assistant looking for a challenging and varied role within the investment industry.

JOB TITLE: EA

COMPANY: Venture Capital

CONTRACT: Permanent

SALARY: up to 65,000 + 10% discretionary bonus

OPERATIONS duties:

• Manage diary and travel arrangements for senior team members.
• Coordinate with outsourced travel providers.
• Handle expense claims
• Schedule meetings for other team members.
• Coordinate internal and external group meetings, including filing related to the investment process.
• Organise staff events and entertainment.
• Handle inbound phone calls, post, and stationery ordering.
• Maintain a good relationship with office management and oversee office space and IT issues.
• Manage office-related projects.
• Arrange office lunches and oversee visitor management.

INVESTOR RELATIONS duties:

• Manage the diary of the Investor Relations team, scheduling and prioritising investor meetings and ensuring timely follow-up.
• Support the fundraising team with investor outreach activities, including conferences and events.
• Maintain the CRM system, ensuring accurate and up-to-date information is recorded.
• Assist with updating marketing collateral and preparing presentations.
• Provide support in answering due diligence requests.
• Help maintain an accurate dataroom.
• Follow up with investors regarding capital calls, distributions, and other notices.
• Assist in the planning and organisation of investor events, including the Annual General Meeting and dinners.

CANDIDATE REQUIREMENTS:

• Ability to efficiently schedule meetings across different time zones using electronic diaries.
• Positive attitude and flexibility to adapt to changing priorities.
• Strong personality with a friendly and approachable demeanour.
• Familiarity with Microsoft Office products, particularly Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to prioritise effectively.

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