Executive Assistant to Chief Librarian

Hourly Rate: £17.94 PAYE
Location: Euston
Job Type: Full-time 36 hours per week
Start Date: January 2025

We are seeking an Executive Assistant to provide comprehensive, high-quality professional support to our Chief Librarian. This role is crucial in enabling the Chief Librarian to fulfil their responsibilities effectively, covering a wide range of administrative, secretarial, and research tasks.

Day-to-day of the role:

Organise and manage the day-to-day operations and office administration of the Chief Librarian’s office to ensure high-quality support.
Manage a complex and challenging schedule, ensuring the Chief Librarian meets all deadlines and KPIs.
Provide high-level administrative support, handling sensitive, confidential, and complex tasks.
Coordinate diary management, prioritise appointments, and reschedule as necessary using your initiative based on the Chief Librarian’s priorities.
Manage communications, including screening calls, prioritising emails, and handling correspondence and social media channels on behalf of the Chief Librarian.
Act as a liaison with a wide range of staff and external contacts, using discretion to chase responses and provide information.
Coordinate meetings, prepare agendas, take minutes, and maintain shared records.
Manage travel arrangements and process travel and subsistence claims in adherence to Library policies.
Undertake additional projects or research as required by the Chief Librarian.

Required Skills & Qualifications:

Proven experience in a similar role, ideally within public sector, arts/culture or library environment.
Excellent oral and written communication skills, with the ability to handle sensitive information discreetly.
Strong organisational skills, with the ability to prioritise work, meet deadlines, and manage a complex schedule.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
Ability to work collaboratively and flexibly, as well as independently with minimal supervision.
Experience in managing budgets and financial processes is desirable.

Benefits:

Competitive hourly rate.
Dynamic and intellectually stimulating work environment.
Opportunities for professional development and training.
Supportive team and management.

To apply for the Executive Assistant position, please submit your CV detailing your relevant experience