Executive Assistant

Executive AssistantWest LondonHybrid workingSalary negotiable

This role is ideal for a highly motivated individual with strong organisational and administrative skills who thrives in a fast-paced setting. The successful candidate will play a key role in ensuring the smooth operation of executive-level functions, supporting key projects, and managing day-to-day administrative responsibilities. Regulated industry experience is desirable.

The Business

The company are an FCA-regulated, growing IFA Network. They are a robust, institutionally backed group, with a diverse, supportive, and highly experienced team. They have been in existence for over 20 years and are currently embarking on an exciting growth programme.

The Role

As an Executive Assistant, you will be responsible for supporting the Executive Team, ensuring seamless operations across administrative, operational, and logistical functions. Key responsibilities include:

• Project oversight and administrative support - Coordinating ongoing projects and ensuring deadlines are met.
• Board meeting preparation - Assisting with the preparation, review, and distribution of board packs and supporting documents.
• Meeting attendance and minute-taking - Recording discussions, decisions, and action points, ensuring follow-ups are actioned.
• Documentation and contract management - Assisting in drafting policies and supporting contract reviews.
• Meeting coordination - Scheduling internal and external meetings, including interview arrangements.
• Project and special initiatives support - Conducting research and assisting with materials for key projects.
• Travel arrangements - Managing bookings and detailed itineraries.
• Daily office operations - Handling courier services, deliveries, and telephone communications.
• Record-keeping - Implementing an efficient document filing and archiving system.
• Correspondence handling - Managing incoming and outgoing mail.
• Client and visitor reception - Providing a professional first point of contact for visitors.
• Employee onboarding - Supporting new employee integration, including IT setup and itinerary coordination.

The Benefits

• Competitive salary
• 25 days holiday + bank holidays
• Pension scheme
• Sick pay
• Private medical
• Life insurance
• Income protection

How to Apply

To apply for this role, submit your CV via the application link.

All candidates offered a position will be subject to standard background checks.