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- Administrative Support: Manage tasks like travel coordination, calendar management, expense reporting, and facilities coordination for executives and teams
- Program Management: Lead cross-functional projects and events, ensuring they align with business priorities and are completed successfully
- Project Management: Independently manage projects, handle risks, and find solutions to obstacles
- Event Planning: Organize internal and external events (e.g., team off-sites, business events, tech talks) and manage logistics like venues, equipment, and travel arrangements
- Collaboration: Work closely with internal and external teams to build strong relationships and trust. Communicate effectively with different stakeholders and leaders
- Scheduling & Travel: Organize meetings, manage calendars across time zones, and coordinate travel for executives and teams, ensuring everything runs smoothly
- Relationship Building: Develop trust and collaborate with stakeholders at all levels
- Meeting Management: Set agendas, lead meetings, and follow up on action items
- Travel & Expense Management: Handle travel bookings, expense reporting, and budgeting for executives
- Confidentiality: Understand and manage sensitive information appropriately
- Resource Planning: Support staffing and space management processes
- Event Planning: Design and execute events that align with business goals
- Clear Communication: Prepare clear and concise content and adapt communication to different audiences
- Facilities CoordinationÂ
- Calendar Management
- Expense Reports
- Space Management: Assess and manage office space needs and coordinate office moves
- Culture & Team Activities: Lead site-wide culture initiatives, including organizing activities and collaborating with leadership on team-building programs
- On-the-Go Support: Be available to support executives with urgent needs during travel and events
- Ability to juggle multiple tasks, manage complex schedules, and handle diverse requests
- Strong organizational skills and attention to detail
- Experience in managing budgets, coordinating travel, and executing large-scale projects
