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We are seeking a dynamic and meticulously organized Personal Assistant to undertake bespoke administrative tasks for our executive team. In this role, you will serve as the linchpin for communication between the executive suite and various departments, guaranteeing seamless operations while fostering cordial relations with colleagues and external associates. This role is to work fully in the office 5 days per week.
The ideally candidate will be fluent in writing, reading and speaking Arabic.
Daily Responsibilities:
- Serve as the primary point of contact for both internal and external communications, effectively addressing the diverse communication needs of various individuals.
- Oversee diary management, coordinate accommodation and meeting spaces, and provide hospitality for office guests.
- Facilitate international travel by organizing visas, flights, and accommodations.
- Record formal minutes, schedule meetings and conferences, and prepare necessary communication materials.
- Compile, present, and report information utilizing Microsoft Office tools such as Word, Excel, and PowerPoint.
- Collaborate closely with senior management and fellow executive or personal assistants within the team.
- Handle expense reports and liaise with key internal and external parties, including Accounts, HR, Marketing, and Engineering teams, to resolve inquiries.
- Lead and implement a range of business initiatives, partnerships, and creative ventures as required.
Skills and Qualifications:
- Proven background in secretarial or personal assistant positions.
- Exceptional organizational capabilities with a proven track record of juggling multiple tasks efficiently.
- Robust communication abilities with a flair for fostering relationships across all levels of the company and with external partners.
- Proficient in the Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Skilled in diary management and travel coordination.
- Self-starter with the confidence to work autonomously and collaboratively within a team environment.
