Personal Assistant

Personal Assistant

Salary up to £36,750

Monday to Friday 9am - 5:30pm

Hybrid working (3 days in the office 2 working from home)

London Based in Waterloo

Our client based in central London is looking for an experienced personal assistant to join their team. This role will be supporting two Partners in the business as well as the audit team. The role will require you to be a team player as well as proactive when assisting both Partners.

Main duties include:

• Coordinating and managing the Partners diaries including scheduling internal and external meetings with clients and employees.
• Managing the Partners inbox, drafting emails on behalf of the partner during their absence and monitoring emails when Partner is on annual leave.
• Preparing letters and documentation daily for clients and posting via couriers which can also include sending overseas.
• Scanning and logging of incoming and outgoing post, file in CCH and email to clients when necessary.
• Roll forward accounts which can take some time depending on size of accounts.
• Chase clients for outstanding information for accounts when required.
• Drafting of invoices and sending to the client.
• Covering reception (on a rota basis) which includes the setup of meeting rooms, answering phone calls and sending post.
• Cover when other PAs are on annual leave/sickness absence.
• System maintenance (opening/closing assignments, creating new clients, posting WIP etc)
• Arranging UK and overseas travel for the partners and the Audit Team which includes booking flights, taxis and accommodation.
• Review dictations from client meetings.
• Keep track of partners expenses and log on Xero for approval.
• Work collaboratively with PA team and cover other duties whilst they are on annual leave.

IT Duties

• First point of contact for IT queries.
• Checking password expiry spreadsheet weekly and informing employees who need to change their password.
• Keeping a log of IT equipment in the office and updating spreadsheet with employee’s laptop numbers.
• Being the first point of contact in the office for any IT related queries employees have and liaising with IT provider for support on any issues they may be experiencing.
• Attending weekly calls with IT provider to discuss any outstanding tickets raised.
• Circulate firm wide emails in relation to IT updates.

If this sounds like the role for you, apply now!

*Braundton Consulting is a recruitment agency recruiting on behalf of a client.