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Personal Secretary/Team Secretary - Supporting 3 Partners and 3 Directors - Full Time 12 months fixed term contract - City of London - Hybrid - Financial Services - Outgoing Team - Working along long term staff members Key Responsibilities of Personal Team Secretary:
- Providing full administrative support in any capacity to the Partners and Directors
- Diary management, arranging meetings, travel bookings, monitoring email, conference registration, and other support as required
- Answering calls and emails quickly and politely
- Taking accurate messages when necessary
- Dealing with general enquiries
- Monitoring voice mail and email
- Ad hoc front desk cover
- Arranging meetings
- Preparing and collating all relevant documents
- Taking minutes when required
- Arranging client lunches/dinners
- Assisting with client onboarding
- Setting up new client records on the client database
- Updating client information
- Extracting information for reports
- Helping with One off projects -for example, designing and collating slides and arrangements for quarterly department meetings, arrangements for department social events and implementation of new ideas as to how the central administration team can better support the Professional Services team and other projects as required
