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Job Title: Transactional Accounts Manager (AP, AR & Treasury)Salary: £55k - £65k Location: West-End, London - Hybrid Hours: 9am - 5:30pm
Summary
We are representing a UK based, Real Estate & Private Equity Investor, with offices in the UK, Europe and the US. Working in their London office, this role would be responsible for managing the AP, AR & Treasury teams.
Your key responsibilities will be ensuring the team is accurately processing financial transactions, according to agreed timescales and all aspects of AP & AR. Previous experience managing a team is required along with Real Estate experience.
Key Responsibilities:
Treasury Management:
- Oversee the day-to-day management of payments, account funding, intercompany transfers and banking relationships.
- Ensure timely and accurate settlement of financial obligations - supplier payments, direct debits, credit card payments, capital calls, etc.
- Oversee the day-to-day management and posting of receipts - occupier receipts, distributions etc.
- Manage short-term funding requirements and request transfers.
- Oversee, deliver and report weekly and month end bank reconciliations across multiple entities, banks account types and currencies.
- Assist in liaising with the external financial auditors and banking partners to deliver the year end bank confirmation letters on a timely basis.
- Maintaining authorisers approval permissions matrix and adhering to limits
- Managing banking mandates and user permissions of online banking platforms.
- Instructing cheques/cash lodgements.
- Petty Cash reconciliations.
Accounts Receivable:
- Oversee the accounts receivable process, ensuring timely invoicing and collections of payments.
- Oversee the administration of the tenancy schedule (new & exiting occupiers, lease amendments) and the rent raising in line with asset managers directions. Reconciliations of internal records with third party service providers for rent & arrears position.
- Managing relationships with third party service providers including Property Managers to ensure accurate information.
- Monitor aging reports and work with the team to reduce outstanding receivables.
- Provide weekly and month end reporting on arrears and debtors positions with commentary.
Accounts Payable:
- Oversee the accounts payable process, ensuring accurate and timely payment of invoices.
- Oversee the credit card management process & system ensuring compliance with employee expenditure policies.
- Ensure team are trained & correctly processing invoices for expense categories, VAT, CIS etc
- Managing VAT acknowledgement when proforma invoices documented with VAT invoices (particularly across rental portfolio).
- Review and approve payment runs in line with company policies.
- Manage relationships with suppliers and vendors including supplier statement reconciliations, resolving issues etc.
- Managing relationships with third party service providers including Property Managers to ensure accurate information. Reconciliations of internal records with third party service providers.
- Ensure compliance with financial controls, internal policies, and regulatory requirements (particularly controls surrounding supplier onboarding).
- Provide weekly and monthly reporting on payables positions with commentary.
Intercompany Management:
- Understand complex group structure and intercompany relationships.
- Oversee intercompany management fee process including quarterly charge raising, intercompany settlements.
- Assist with intergroup settling of balances/invoices at month and year end
- Setting up intercompany interest & balance payments.
- Ensuring intergroup rental payments settled in advance of due dates.
- Rolling up/clearing out/addressing consolidated entries on intercompany balances via parent routes.
Leadership & Team Development:
- Being a visible presence in the wider organisation and key contact for stakeholders in delivering Treasury, Accounts Payable & Accounts Receivable.
- Maintaining strict professionalism when dealing with highly confidential payments.
- Lead, mentor, and develop a team of four finance professionals, ensuring high performance, professional growth, and a collaborative environment.
- Foster a culture of continuous improvement within the team, driving efficiency and best practices in all processes.
- Manage team workflows, period end close process, provide guidance, and ensure deadlines are met.
- Oversee the management of the communal inboxes to ensure team are prioritising and addressing issues in a timely manner.
Benefits:
- Hybrid Working - 2 days a week from home
- Discretionary Bonus Scheme
- 25 Days Annual Leave - increasing with service
- Free Lunch Tuesdays
- Flex over Christmas #119
