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- Group Pension Scheme 8% of gross salary.
- Permanent Health Insurance.
- Group Death in Service (Life Assurance 3 x Annual Salary).
- Private Medical Scheme.
- Employee Assistance Programme.
- Interest free season ticket loan.
- Support employees to receive relevant and productive workplace adjustments
- liaising with suppliers and ensuring that employees are kept informed throughout the process.
- Be the first point of contact for adjustments
- Support the wider recruitment process, communicating with and updating candidates as directed and ensuring interview dates are booked well in advance with internal interview panels and in meeting space.
- Draft appointment letters, contracts and reference requests
- co-ordinate the onboarding process, including co-ordinating any workplace adjustments agreed.
- Support the HR & Officer Manager in diary management of the HR Life cycle and administration.
- Ensure the personnel files and database are kept up to date in accordance with the Data Protection Act
- Assist the HR & Office Manager in the provision of HR metrics as needed.
- Raise and process sales invoices for all departments.
- Send out invoices by, post, email or by uploading to payment portals as required.
- Review the bank statement daily and allocate payments received
- Monitor due dates for payments receivable and pursue overdue amounts using written and verbal means of communication.
- Process purchase invoices.
- Maintain electronic filing system for purchase invoices.
- Reconcile supplier statements.
- Reconcile Access to Work creditor ensuring all funds paid out as part of this allowance are repaid by DWP.
- Ensure that all events funds are accurately charged, liaise with events team and reconcile individual event cost codes.
- Assist with preparation for annual audit.
- Process business credit card statements and ensure that CEO’s expenses are authorised by the Chair.
- Reconcile general ledger income and expenditure costs codes.
- Assist with preparation and posting of month end journals.
- Prepare aged debtors and creditors report with detailed breakdown of aging.
- Highly numerate
- Excellent attention to detail
- Intermediate Microsoft Office skills (SharePoint, Word, Excel, PowerPoint and Outlook)
- Good time management
- Excellent administrative skills
- 9am to 5pm (Mon to Fri) with occasional out of hours work; 35 hours per week although we pride ourselves on having a flexible approach to service delivery and are happy to discuss flexible working options with suitable candidates.
