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- Provide TA support to the COO and Director of People and Culture, including:
- Diary management and meeting arrangements
- Preparing meeting documents and presentations
- Circulating papers for Committees
- Booking travel and accommodations
- Managing files and correspondence
- Taking minutes as needed
- Other administrative tasks as required
- Deliver broader executive support, including project management, work planning, and follow-up actions.
- Organise and support regular and ad hoc meetings, including agenda preparation and prompt action tracking.
- Collaborate with the Information and Facilities Manager for efficient reception services and event support.
- Assist with IT setup for meetings and manage reception software systems.
- Help develop building services and projects as needed.
- Maintain the Foundation’s contract and data protection systems, ensuring compliance with retention policies.
- Manage relationships with archiving providers and support the paperless meeting system.
- Assist in budget monitoring and maintain the Finance and Resources 'Resources Bank.'
- Participate in cross-organisational projects to enhance operations.
- Relevant administrative experience and skills in setting up operational systems.
- Experience in organising meetings, including agenda preparation and minute-taking.
- Strong IT proficiency (especially MS Office) and a willingness to learn new systems.
- Excellent organisational skills, capable of managing multiple priorities.
- Attention to detail and ability to meet deadlines.
- Numerate with basic financial analysis skills.
- Strong written and verbal communication skills.
- Alignment with Company values, particularly in social justice and equality.
- Confident, proactive, and resourceful with a problem-solving mindset.
