We are currently working with a Multinational stock brocker firm, who are looking to bring in an Office Manager, on a Permenant basis. The role will be hybrid, paying up to 45,000 per annum depending on experience.

The responsibilities are as followed;

Office Manager:

Reception

Phone coverage
Guest experience

Office supply orders
Mailing/ printing needs for convertibles textbooks and presentation books for prospect/client meetings
Weekly lunch orders
Building management
On-Site interview process (maintaining timeline of interviews, conference room bookings, etc.)
London/EMEA/DACH employee PTO tracking on shared calendar

Administrative Assistant:

Assist the London office and EMEA/DACH staff with travel and expenses

Monthly AmEx reports
Booking airfare, hotel accommodations
Register team members for conferences - book hotels, flights, cars etc.
Ensuring compliance with the T&E policy

Assist the Investor Relations and Business Development team with client reporting and prospecting

Pull monthly reports from the CAG portal and save to the drive for the Global Balanced strategy
Assist with brochure and newsletter updates, commentary library
Assist with monthly and quarterly updates to the Global Balanced presentation book
Pull With Intelligence/MMD data for prospects in respective markets

Assist with CRM updates

Checking for accuracy of information input, pulling bi-weekly reports for Business Development

Assist the Investor Relations team with RFP/DD processes for GB prospects

Meeting material prep and logistics, document organization

Maintain organization of the shared drive.
Assist the Investor Relations team with Media and Public Relations

Inquiries for comments, LinkedIn posts, etc.

Systems expertise:

Microsoft 365: advanced in outlook, PowerPoint, excel
TeamSlide
Clienteer, Dynamo, general CRM experience

Prior experience:

Relevant executive/team administrative

If the above position initerests you, please come back to me on (url removed)