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Office Manager
Location: City of London
Salary: £35,000 - £40,000
On behalf of our client, we are seeking a reliable and experienced Office Manager to support the efficient operations of company in the construction sector. The Office Manager will be responsible for overseeing daily office functions, maintaining administrative processes, and ensuring smooth communication between project teams, clients, and external vendors.
Minimum of 2 years of office management experience in the construction industry is essential for this role.
Office Manager
Job Overview:
- Manage day-to-day office operations, ensuring an organized and efficient work environment
- Oversee office supplies, inventory, and ordering of materials, ensuring all necessary items are available to support project and administrative needs.
- Prepare and maintain filing systems, both physical and digital, for contracts, permits, purchase orders, and other construction-related documents.
- Ensure compliance with company policies and construction industry regulations regarding documentation, recordkeeping, and safety.
Office Manager
Responsibilities:
- Assist project managers and field teams with administrative tasks such as scheduling, document preparation, and correspondence.
- Coordinate and maintain project timelines, ensuring key deadlines are met.
- Manage subcontractor agreements, track project budgets, and monitor invoicing for materials and labour costs.
- Track and file project-related documentation, including change orders, RFIs (Requests for Information), and submittals.
- Serve as a primary point of contact for clients, subcontractors, suppliers, and vendors, ensuring timely and effective communication.
- Prepare client correspondence, including emails, memos, and meeting agendas, ensuring that all communications are professional and in line with company standards.
- Assist with preparing reports, presentations, and status updates for clients and management.
- Support HR activities, including coordinating employee onboarding, maintaining personnel files, and tracking employee attendance and vacation schedules.
- Process payroll and ensure accurate timekeeping records for all office and field employees.
- Assist with invoicing, billing, and tracking payments for services rendered on construction projects.
- Process purchase orders and reconcile accounts with vendors, ensuring timely payment and resolution of any discrepancies.
- Maintain records of project expenses and assist in budget tracking and forecasting.
- Ensure the office maintains compliance with all local, state, and federal safety regulations, particularly those specific to the construction industry.
- Coordinate safety meetings and ensure the team is aware of and adheres to the company's safety policies and procedures.
Package:
£35,000 - £40,000
Mon - Fri: 8am - 4pm
28 days holiday
*Please be aware this job description is a general overview and subject to change as per our clients' needs
Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to your application.
