Nearest tube station: Embankment
Hybrid - 3 days in the office
Our prestigious client needs an experienced PA to support 2 heads of department for 4-6 weeks. It is essential that the successful candidate has 3-5 years previous experience working in a PA role. Experience working within the professional services sector would be advantageous. The offices are based on the Strand and the nearest tube is Embankment.
Your role:
- Supporting Executive Partners and Senior Directors
- Pro-actively manage complex diary and call management
- Liaising with staff, clients and external bodies to book meetings, dinners, conferences and presentations including organising venues and catering
- Ensuring meeting papers and supporting information for internal / external meetings are produced and provided as required including organising meeting rooms and catering
- Production of Microsoft PowerPoint presentations to an advanced level
- Extensive travel booking and associated logistics
- Keeping receipts and completing weekly expense claims / company credit card expenditure
- Management of various local processes arranging authorisation of invoices, deeds, documents
- Assist office support staff as and when required
- Liaise with external stakeholders e.g. brokers, auditors, clients etc.
- Collate and bind board packs/ presentations, organising couriers
- Organise events e.g. client /internal and annual events
The person:
- Previous experience working in a PA role within the professional services sector (ideally supporting at an Executive Level)
- Good level of education with a minimum GCSE grade C/4 above in English and Maths
- Excellent and effective communication - both written and verbal
- The ability to manage a busy workload in a fast-paced environment
- Accuracy and attention to detail at all times
- Strong knowledge of Outlook and Microsoft Office
- Strict adherence to confidentiality requirements
- Must have the right to work in the UK