Legal Receptionist

Legal Receptionist

Stunning law firm moving to a brand new office is looking to hire an experienced Temporary Legal Receptionist to join them on an ongoing basis from Monday 24th March 2025 for a minimum of 2 months with the possibility of this role moving to a permanent hire as the firm is moving to a new office on Monday 24th March.

• 9am – 5.30pm
• To £35,000 pro-rata
• Stand alone role
• Fetter Lane based

Temporary Receptionist duties:

• Providing administrative support to the Office Manager with regard to the facilities management of the office
• Re-setting meeting rooms once meetings have finished
• Greeting clients and external visitors when they arrive for meetings, following visitor sign-in procedures. Ensuring meeting rooms are kept tidy at all times
• Overseeing meeting room bookings and ensuring appropriate room set-up and refreshments are in place, arranging catering for working lunches whenever necessary
• Dealing with incoming deliveries, being a contact point for the building’s reception team in respect of incoming post and couriers, arranging distribution of post internally
• Booking couriers and sending outgoing post
• Answering incoming telephone calls, assisting where appropriate and/or taking messages
• Organising video-conferences using the firm’s VC software, coordinating with external participants and the IT team where necessary
• Ordering stationery and kitchen supplies and monitoring stock levels
• Assisting with ad hoc office moves
• Facilitating the shredding of confidential documents

Essential requirements for the Temporary Receptionist:

• Prior experience of working in an office environment
• Effective communication, both orally and in writing
• Friendly and professional demeanour, demonstrating high levels of client care, and having excellent organisational and time management skills
• Experience and willingness to provide a top-class catering service to guests
• The ability to work efficiently and, at times under pressure
• Excellent organisational skills and attention to detail
• Experience of prioritising their workload in order to juggle conflicting demands and meet deadlines
• Proficiency with Microsoft Office programs
• Excellent customer service to both internal and external clients