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Objectives of Role
The role of the Receptionist/Personal Assistant is to maintain a well-run, high level of standard Reception service to the London office employees and its visitors, together with various administrative duties. You will also share the reception desk tasks with another Receptionist/PA.
Duties
Responsible for the appearance of the Reception area, this includes making sure that the day to day running of the Reception desk is run efficiently and effectively (the switchboard answered professionally and quickly when a call comes in, the area behind Reception is kept clear at all times). Making teas and coffees for guests and for meetings and the setting up of meeting rooms. You will assist with couriers (collection and deliveries), the post distribution, the greeting of guests and informing staff of their arrival.
You are responsible for making sure that the Boardroom is kept neat and tidy at all times. After meetings have finished, all dirty cups and debris are to be removed immediately and the room returned to a tidy state (chairs placed under the table and any conference equipment switched off). The Boardroom should be checked on a regular basis making sure that the cupboards only have spare notepads and pens in them.
Personal Assistant/Office Duties
The role will be to provide general administration support including supporting office maintenance. This will encompass Outlook diary management, MS Office skills including Word, Excel and PowerPoint.
Main Responsibilities
- Diary management
- Organising travel itineraries and settling expenses
- Establish and maintain positive relationships with external clients
- Raising PO's
- Utmost confidentially at all times
- Liaison with members of staff in the other Libra offices
- Undertake other ad hoc office duties as required
Qualifications and Experience
Excellent interpersonal and prioritise skills
Strong organisational, verbal and written communication skills
- 2-3 years' experience
- Professional and poised
- Bachelor's Degree
- Excellent interpersonal and prioritise skills
- Strong organisational, verbal and written communication skills
- Team player approach
- Advanced: Outlook, Word, Excel, and PowerPoint
The Individual's Qualities
The individual that takes on this role must be well presented and will have strong organisational, communication and interpersonal skills.
They will be able to show that they can work under pressure yet be calm and level-headed when confronted with difficult situations.
