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- Providing support with a range of management and partnership tasks, to include the preparation of reports and financial data;
- Drafting correspondence on behalf of fee earners;
- Diary management
- Dealing with telephone calls and providing assistance when appropriate;
- Providing support for meetings such as circulating agendas and papers
- Dealing with incoming communications on behalf of fee earners, initiating replies, forwarding on matters requiring action and following up to ensure actions are completed;
- Financial tasks e.g. expenses, taking a leading role in the billing process, maintaining budgetary information and financial spreadsheets;
- Organising meetings / events / seminars, which may include arranging travel/accommodation.
- Keeping accurate and up to date business contact lists;
- Acting as the first point of contact for internal and external clients as well as focusing on adding value to client / fee earner relationships;Â
- Tasks that are specific to each team.
- Experience of working in a Personal Assistant capacity within a professional services organisation
- Proficiency in MS Office suite and experience of working with other in-house office systems
- Excellent communication skills and being able to utilise them via different methods such as emails, phone calls and letters
- Experience managing and prioritising your workload in line with department service level agreements
