Job Title: Office Manager

Location: Newcastle-Upon-Tyme

Salary: £30,000 - £38,000

The Client

Our client are the worlds largest HVAC manufacturer and fastest growing brand of HVAC products in the UK, and in supporting further growth are looking to expand their team in many of the key areas of their business. They are looking for an Office Manager to join their growing team.

Key Responsibilities of the Office Manager

We are seeking a highly organised and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong communication skills and have a solid understanding of administrative functions, human resources, and team management. This role is crucial in ensuring that our office runs smoothly and efficiently, providing support to both staff and management.

Responsibilities

General Office management and administrative responsibilities with impeccable attention to detail.
Manage day-to-day office operations, ensuring a productive work environment.
Oversight of compliance and insurances.
HR management including employee details, absence tracking, etc via Bright HR.
Onboarding of new employees including recruitment, writing job descriptions, advertising, sifting, interviewing, issuing of contracts and ensuring all right to work documents are checked, passing payroll details to accountant.
Supervise administrative staff and provide guidance on clerical tasks.
Maintain accurate records using office software.
Handle phone etiquette with professionalism, addressing inquiries and directing calls as necessary.
Organise office supplies and equipment, ensuring all resources are readily available for staff.
Develop and implement office policies to enhance operational efficiency.
Coordinate team meetings and manage schedules to optimise productivity.

Experience

Proven experience in an office management role or similar administrative position.
Strong organisational skills with the ability to prioritise tasks effectively.
Excellent communication skills, both verbal and written, with a focus on professionalism.
Experience in supervising teams and managing personnel effectively.
Knowledge of human resources practices is beneficial but not essential.

Essential Values

Uphold and develop the values of the organisation, acting with professionalism and integrity when dealing with people.
Develop a team mindset by managing team dynamics and minimising conflicts.
Builds strong teams with a shared goal around the mission and vision of the organization.
Supervising team members, knowing how to identify and handle any sensitive situations which may arise.
Use own initiative and is self-motivated, working without the need for supervision.
Demonstrate 'emotional intelligence' by having the capacity to be aware of, control and express one's emotions in order to handle interpersonal relationships with empathy.
Able to identify problems and facilitates a process to solve problems and resolve issues.
Deploy a structured communication process to filter information throughout the organisation, with excellent verbal and written skills.
Delegate effectively by knowing the capabilities of team members - learning to trust and develop line reports.
Act as a change agent, embedding a continuous improvement mindset within the team.

Benefits

25 Days Holiday (rising to 28) plus bank holidays
Free Parking
5% Pension contribution
Health Care allowance after completion of first year

Keywords: Office Manager, Senior Administrator

Bowdon Associates is a member of the Guild of Quality Employment Agencies and has agreed to adopt the compliance and recruitment standards that form the basis their code of conduct. A quality, transparent and responsible recruitment agency committed to raising the industry standards.