Legal

The Role

Our Facilities Co-ordinator will assist our Records and Facilities Manager and Facilities Engineer in the day-to-day running of both departments. You will work closely with both individuals to ensure the required service is provided and maintained throughout the firm. You will also deputise when required and have the flexibility to help cover COS responsibilities for any of our five offices if needed.

Your Duties Will Include:

Facilities:

• Scrutinise and authorise invoices while ensuring the current budget is maintained.
• Order various consumables for each office (sanitation products, cleaning supplies, and refreshments).
• Assist in managing a programme of supplier reviews.
• Assist in managing tender processes for key suppliers.
• Monitor supplier performance.
• Anticipate contract expiry dates and renewals.
• Assist in managing associated risk and compliance issues, including undertaking the appropriate due diligence.
• Ensure compliance with Health and Safety policy, fire drills, risk assessments, COSHH, and first aid in association with the Facilities Engineer.
• Ensure Health & Safety notice boards are compliant and up to date.
• Arrange fire drills for each office every six months with assistance from the fire marshals.
• Arrange fire and first aid training for staff.

Miscellaneous Duties:

• Cover for the Admin team during periods of leave or sickness in each office as required.
• Carry out any reasonable duties as may be directed by the Partners or the Management of the firm.

Knowledge, Skills, and Experience Required:

• Experience in a previous facilities role would be beneficial.
• Health and Safety experience is desirable but not essential.
• Facilities and Maintenance knowledge.
• Great attention to detail and good organisational skills.
• Adaptability and the ability to switch between different tasks throughout the day.
• Front of house and general administration skills.
• Team working and flexibility are required at all times.
• Ability to promote the firm with all members of the public.
• Must have own transport and a full clean driving licence.
• Flexibility to cover other offices (Bury, Gorse, Cambridge, Ipswich, Norwich) is essential.

Hours of Work:

• Normal hours of work will be 9.00 am to 5.00 pm.
• You will be required to provide cover for holiday and sickness as required for the Admin team, so flexibility is essential for this role.

Interested

Please call Michelle Topley on or email your CV to . Alternatively click here to apply online.