Business Support Administrator

We are looking for someone who can work Tuesday to Friday (around 30 hours per week)

Fancy working for a caring team committed to excellence?

We have a great position available working for a family run business. The Administrator/ Business Support Role covers a wide range of responsibilities from supporting our sites to dealing with customers. A 'can do’ attitude is essential to this role, along with a professional approach. You will be a team player, whilst have the ability and motivation to work on your own. You will have exceptional written and verbal communication skills.

In summary this role requires an enthusiastic, hard-working team member who can handle and prioritise a variety of tasks with pace and ensure attention to detail/high levels of accuracy.

Specific Tasks and Responsibilities

• Take an active part of the buying function of building materials and hired in plant.
• Build strong supplier relationships, understand supply chain, and negotiate with suppliers.
• Professionally manage and process correspondence
• Generally support the sites and site managers with health and safety compliance
• Be responsible for our small fleet of van and trucks including maintenance and insurance.
• Take responsibility for the first contact for our IT and phone systems.
• Answer telephone calls professionally, politely and promptly; efficiently using the switchboard; screening and directing calls to the appropriate person
• Taking and relaying detailed and accurate messages as required

General Responsibilities

• Represent the company in a professional, safe and efficient manner at all times; ensure all duties are carried out in accordance with the company’s policies and procedures
• Attend training courses, meetings and appraisals as and when required by the company and to assist with the training of other personnel where required
• Ensure the working environment is clean, tidy and that high standards of housekeeping and safety awareness are maintained at all times
• Ensure the systems and procedures of the company are maintained
• Working across all departments to ensure a smooth flow of materials, parts, consumables
• Reducing costs without compromising on quality or speed of supply
• Raising and issuing POs
• Assist with other company roles whose duties you might reasonably be expected to undertake during peak times or absence etc.

Person Specification

Proven experience in sales administration/business support

Excellent inter-personal skills

Ability to multitask, plan ahead and work using own initiative

Excellent IT skills with a good working knowledge and experience with Microsoft Office packages such as Word and Excel

Excellent communication skills both verbal and written

The ability to communicate at all levels

A polite and friendly manner with a good telephone voice

Professional personal presentation

Organisation and planning skills, with an attention to detail

Customer focused

Preferably been employed in the Construction Industry previously

Pro-active, flexible individual with the ability to demonstrate initiative

A reliable and dependable individual who has good time management

Able to maintain confidentiality, demonstrating trustworthiness and integrity

Produce accurate, high quality work, including when under pressure

Sound like you? We'd love to hear from you now!