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Import & Export Coordinator

Owen Daniels
Posted 10 hours ago, valid for 3 days
Location

Oswestry, Shropshire SY11 4JA, England

Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • The Import & Export Coordinator position is a permanent role based in Birmingham with a competitive salary and benefits package, including 25 days of holiday and a pension plan up to 8% matched.
  • The role requires proven experience in export/import coordination or a similar position, with a strong understanding of international trade regulations and compliance.
  • Key responsibilities include managing the entire export and import process, coordinating shipments, and maintaining relationships with stakeholders such as customers and freight forwarding agents.
  • The successful candidate will also be responsible for creating accurate export documentation, ensuring compliance with aviation security regulations, and supporting reporting requirements in Excel.
  • This position operates Monday to Thursday from 7:30 AM to 4:00 PM and Friday from 7:30 AM to 1:30 PM, with the ideal candidate demonstrating excellent communication skills and the ability to work under pressure.
Import & Export Coordinator Permanent PositionExcellent salary/package (Holiday: 25 days + 8 Statutory Days, Pension up to 8% matched, Life Assurance: 5x Basic Salary)7.30am – 4.00pm (Monday to Thursday) & 7.30am – 1.30pm (Friday)Growing Manufacturing BusinessOn-Site in BirminghamMy client are a precision manufacturing business, based in Birmingham, specialising in machining and assembly of high value low volume components.We are seeking a highly organised and detail-oriented Export / Import Coordinator to join our logistics team. The successful candidate will be responsible for managing the entire export and import process, ensuring compliance with international trade regulations, and maintaining excellent relationships with all stakeholders.Import & Export Coordinator Job Description
  • Stakeholder Relationships: Create and maintain excellent and successful relationships with all stakeholders, including customers, freight forwarding agents, Customs brokers, and colleagues.
  • Shipment Coordination: Arrange daily export shipments by air, sea, and road to customers.
  • Consultation and Decision Making: Consult with customers, freight forwarding agents, Customs brokers, and colleagues to arrange despatch dates and transport. Obtain freight quotes and make decisions on price and delivery options.
  • Documentation: Create export invoices, packing lists, shipping notes, and Excel reports (using V Lookups, formulae, and pivot tables) to provide data for Customs clearance. Ensure all export documents are accurate, and shipping is in accordance with international trade procedures. In addition ensure SOPs in place for all processes.
  • Aviation Security Compliance: Strive to achieve and then adhere to Government rules surrounding aviation security. Uphold the company’s status as a Known Consignor, ensuring that only trained logistics staff pack, store, and despatch air cargo. Issue Known Consignor certificates for individual shipments, check the UK Department of Transport database for valid Regulated Agent status, and remain vigilant for threats to air cargo safety.
  • Reporting: Support weekly and monthly reports in Excel, including analysis of Premium Freight Costs, and Status of Evidence of Export records for tax compliance. This includes reviewing of the monthly Import and Export MSS reports and following through on any non-compliance.
  • Shipment Register Management: Manage the Shipment Register by entering shipping details for every export invoice.
  • Compliance and Audits: Collect evidence of export from freight forwarders (UK Customs export entries and Proof of Delivery documents) and file electronically for compliance audits and HMRC inspection.
  • Internal Coordination: Liaise with production planners, production managers, sales teams, and quality engineers to plan shipping requirements.
Import & Export Coordinator Essential Qualifications / Experience / Skills
  • Proven experience in export/import coordination or a similar role
  • Strong knowledge of international trade regulations and compliance
  • Proficiency in Microsoft Excel
  • Excellent communication and interpersonal skills
  • Ability to work under pressure and meet tight deadlines
  • Detail-oriented with strong organisational skills
Import & Export Coordinator Desirable Qualifications / Experience / Skills
  • Experience with aviation security procedures and Known Consignor status is a plus

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

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