Bureau Administrator

Bureau AdministratorJob Type: Full Time, PermanentLocation: Redhill, SurreyWorking Hours: 37.5 hours per week, Monday to FridaySalary: £22,500 - £25,000 per annum depending on experienceBenefits

• Holidays 22 days plus bank holidays
• Discretionary bonus
• Access to Pension scheme

Pre- Qualification Questions

• Are you eligible to work in the UK?
• Do you live within a reasonable commute of Redhill?

My lovely client is a long-established international energy management consultancy working with large, multi-site clients. They are seeking a driven and enthusiastic individual for our invoice validation service.The Role – Administrator – Client ServicesAs an integral part of our operations, you will work in a small specialist group providing exceptional service reviewing and correcting queries raised on supplier invoices for our major clients. The role will include:

• Monitor Supplier billing files on a monthly basis to ensure all energy invoices are received on time and in full.
• Perform final invoice validation checks to make sure all invoices are correct before payment files are produced and sent to the customer.
• Investigate reasons for failed invoices by actively managing all mis – matches identified
• Raise and log all queries that are identified with the supplier and manage the queries through to resolution
• Produce payment files to send to the client within the agreed SLA for the client to be able to make payment on time.
• Run monthly data reports
• Collaborating with Other Departments – Effective communication with various departments such, energy consultants, administration and finance is crucial. This collaboration ensures accurate billing and assists with resolving any discrepancies.

Key Skills and Experience 

• A strong customer service ethos.
• Good written and verbal communication skills.
• Ability to work under pressure and manage multiple deadlines
• Computer literate in MS office (especially excel)
• Demonstrated ability to organise and prioritise work efficiently under deadlines.
• Team player you enjoy working closely with other departments.
• An eye for detail and the ability to prioritise work and initiative are vital elements of this role.
• On the job training in their systems will be provided.