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Title: Part Time Administrator
Location: Harold Hill
Salary: £12.50 p/h
Days/ Hours of work: 3 days per week: Tuesday, Wednesday, Thursday - 09:00 - 17:00
Benefits
- Free onsite parking
- Fruit, drinks, lunch onsite
- Pension contribution
- 12 days + bank holidays and Christmas close down
The company
As an Office Administrator, you will play a crucial role in ensuring the smooth operation of the office and supporting various administrative functions. Our client is a leading company in their industry and by joining their team, you will contribute to their mission of delivering innovative and high-quality facilities solutions. Your responsibilities will include managing the vehicle fleet, renewing company accreditations, arranging travel, and handling office contracts. You will also be the point of contact for customers and site staff, administer training, and maintain accurate records.
Duties
- Oversee the management of the vehicle fleet, ensuring everything runs smoothly.
- Renew essential company accreditations like CHAS, SMAS, and Achilles, keeping the business compliant and competitive.
- Arrange travel plans, including hotels, trains, and parking.
- Answer calls from customers and site staff, providing high quality support and information.
- Administer training for site operatives, ensuring staff are well-prepared and certified.
- Handle contracts for office essentials like printers, alarms, air conditioning, IT, stationery, mobile phones, and insurance.
- Manage electronic project administration, keeping everything organised and on track.
- Log holidays for site staff, ensuring accurate records and smooth operations.
- Coordinate with suppliers for orders and deliveries, maintaining strong relationships and timely procurement.
- Raise and send purchase orders for materials and equipment.
- Keep all information up to date and current, maintaining accuracy and accessibility.
- Perform electronic filing for the procurement team, ensuring documents are well-organised and easy to find.
The ideal candidate
- Strong organisational and multitasking abilities.
- Excellent communication skills.
- Proficiency in managing office contracts and travel arrangements.
- Ability to handle administrative tasks efficiently.
- Attention to detail for maintaining accurate records.
- Competence in liaising with suppliers and managing orders.
- Familiarity with electronic filing systems.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
