Purchase Ledger Administrator

Principal Role

To be responsible for all aspects of the Group's purchase ledger and maintain it to a high standard of accuracy.

The Group uses PASS which is a specialist accounting system for independent schools. The purchase ledger comprises approximately 1,250 active supplier accounts with an average of 1,200 - 1,250 invoices per month and on average, 3 BACS payment batches each month.

To provide support to the Assistant Directors of Finance as required, ensuring the smooth and efficient running of the Finance Department.

Core Duties

To take responsibility for and maintain the Purchase Ledger including:

* Receive supplier invoices and obtain authorisation from budget holders;* Processing authorised invoices, checking they are correctly authorised and coded;* Payment of suppliers by BACS, and occasionally cheque;* Reconciliation of suppliers' statements and resolving errors/queries arising;* Deal with new and existing suppliers and set up new accounts as needed;* Control the issue of purchase order numbers

The Purchase Ledger Administrator will be responsible for the management and administration of the Charity Accounts.

Duties include:

* Ensuring donations received are allocated to the correct accounts;* Providing regular transaction reports to the Chaplain, Head of Charity and Outreach or other appropriate member of staff; and* Liaising with the Chaplain, Head of Charity and Outreach or other appropriate member of staff on distributing funds raised to the individual charities.* Processing purchase ledger invoices/credit notes;* Processing payments, receipts and other accounts data on to the finance system;* Preparing monthly bank reconciliations;* Providing reports as required to relevant Foundation staff.

Other delegated duties include:* Processing non-BACS payments e.g.: Direct Debits, standing orders, occasional cheques, petty cash and other accounts data on to the finance system, checking against statements. This will also involve reconciling various petty cash books.* Processing departmental/online orders.* Maintaining a filing system for all invoices and documents.* Posting journals to the nominal ledger, as and when required.* Receiving and responding appropriately to telephone calls.* Working with other members of the finance team to ensure monthly tasks are carried out to meet deadlines.* Undertaking other clerical duties as required and additional tasks to provide cover for other finance staff, assisting colleagues in a willing and positive manner.

This is a temp assignment on a month-to-month basis but there is the opportunity this could become permanent for the right candidate. £15 - £16.00 an hour (£26,000 - £28,000) A DBS will need to be carried out. The position is based in Sherborne.What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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