Administrator

The Company

We are recruiting on behalf of our client, one of the UK's leading construction & engineering companies. They are looking for a HR Administrator for a fixed term 12 month contract.

Role Overview

The HR Administrator will be responsible for providing efficient and autonomous administrative support to the HR function. Working both independently and as part of a team, this role will cover various HR administrative duties throughout the employee life cycle. Key responsibilities include end-to-end onboarding, accurate record-keeping, maintaining HR databases and spreadsheets, benefits administration, payroll interfacing, and probation reviews. Additional support may be required for other HR-related activities as directed.

This is a 12-month fixed-term contract. While the role is advertised as full-time, we are flexible regarding weekly hours and working patterns, depending on business and candidate needs.

Roles and Responsibilities

• Work independently and collaboratively as part of a team.

• Provide a ‘Helpdesk’ service, addressing first-point contacts (internal and external) and escalating as appropriate.

• Respond to telephone queries, visitors, written inquiries, and provide reception cover as needed.

• Ensure accurate record-keeping in compliance with Data Protection regulations.

• Undertake ad hoc HR projects as assigned.

• Manage the HR and Vetting inbox, ensuring timely responses to queries.

• Advertise job vacancies on the company website and other recruitment channels.

• Oversee the vetting process and manage internal applications.

• Coordinate hotel, venue, and car bookings as required.

• Provide detailed weekly updates to the HR Service Centre Team Leader.

• Deliver accurate HR administrative support to ensure a timely and efficient HR service.

• Assist with compensation and benefits administration, including payroll processing, promotions, transfers, new joiners, leavers, TUPE, annual salary reviews, incentives, fines, pensions, car provisions (including driving license checks), and private medical schemes.

• Maintain and update the HR database and personnel files, ensuring prompt payroll entry.

• Support HR projects aligned with annual HR objectives.

• Continuously assess and improve HR administrative services to enhance efficiency and maintain a competitive edge.

Competencies

• Proficiency in Microsoft Word, Excel, and PowerPoint.

• Ability to handle sensitive information with confidentiality.

• Capability to work effectively under pressure and meet tight deadlines.

• Strong ownership and accountability for task completion.

• Excellent verbal and written communication skills.

• High accuracy and attention to detail.

• Strong customer service orientation.