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Were seeking an Assistant HR Advisor / experienced HR Administrator/ Aspiring HR Advisor to join a friendly and busy operational HR department for a not-for-profit organisation in central Southampton on a 6 months fixed-term contract basis to start asap. Working with the Head of HR and HR Advisor, you will be providing a comprehensive HR service to managers and employees who are working in sensitive and complex areas. A key task for this role will be to act as a first point of contact for HR queries, first line ER case - absence/sickness and prepare HR data reporting via pivot tables and excel.
- Manage the HR Inbox and respond to complex queries.
- Provide advice and support to managers on HR policies and procedures.
- Work alongside the HR Administrator with the recruitment process, in particular editing and posting adverts.
- Post adverts via indeed and other advertising platforms.
- Set up users and make changes to the HR Systems
- Produce HR trend report data as requested by the Head of HR - e.g. turnover, absence, sickness, recruitment, probation
- Manage the contract changes for staff and liaise with payroll to ensure they are kept up to date of all changes in time for payroll.
- Run fixed-term contract reports monthly and liaise with line managers about what action needs to be taken.
- Arranging and conducting exit interviews, reviewing the feedback to identify treads and areas for concern.
- Run work permit reports regularly and process the home office and online right to work checks as necessary to ensure compliance.
- Arrange and conduct 1st Stage Sickness Review Meetings, including the writing of the outcome letters. Advise managers accordingly.
- Create monthly Pivot tables to monitor sickness data and send these to the senior management team for review.
- Arrange and carry out Probation meetings, including dismissals and extension.
- Ensure maternity forms are received, and risk assessments are completed by line managers.
- Complete ad-hoc tasks as requested by the Head of HR.
- Cover HR Administrator duties, when necessary.
CandidatesWe are ideally seeking an HR professional at an HR Assistant / Assistant HR Advisor / Senior HR Administrator level with experience in an HR department of a busy organisation.
- CIPD Level 3 or 5 / working towards / or relevant amount of experience in HR Team
- Excellent Communication Skills,
- Great attention to detail,
- Good level of IT literacy in MS Office suite - in particular, ability to use Excel - Pivot tables / prepare reports / HR data
- Willingness to work flexibly in order to meet the needs of the service,
- Good understanding of confidentiality and GDPR,
- Be able to organise, plan & prioritise workloads, ensuring tasks are completed in a timely manner with minimum supervision.
Staff BenefitsWe value and recognise our staff, offering some generous benefits, as well as the satisfaction of helping people at risk:
- A competitive annual leave entitlement of 25 days rising to 30 days, plus public holidays
- Flexible working options - 37 hours but open to discussing flexible elements - 3 days per week on site / 2 home
- Buying additional annual leave
- Comprehensive induction and training
- Counselling, financial, personal support and health and wellbeing services via our Employee Assistance Programme
- Company cycle to work scheme
What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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