SonicJobs Logo
Login
Left arrow iconBack to search

Assistant HR Advisor

Hays Specialist Recruitment Limited
Posted a day ago, valid for 17 days
Location

Southampton, Hampshire SO19 1BQ

Contract type

Full Time

Employee Assistance

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

info
  • We are seeking an Assistant HR Advisor or experienced HR Administrator to join a not-for-profit organisation in central Southampton on a 6-month fixed-term contract.
  • The role requires a minimum of 1-2 years of experience in an HR department and involves providing comprehensive HR services, managing HR queries, and supporting recruitment processes.
  • Candidates should ideally possess CIPD Level 3 or 5 qualifications or relevant HR experience, along with excellent communication skills and proficiency in MS Office, particularly Excel.
  • The position offers a competitive salary and benefits, including 25 days of annual leave, flexible working options, and access to health and wellbeing services.
  • Interested candidates are encouraged to apply with their CV or contact for further discussions regarding their career.

Were seeking an Assistant HR Advisor / experienced HR Administrator/ Aspiring HR Advisor to join a friendly and busy operational HR department for a not-for-profit organisation in central Southampton on a 6 months fixed-term contract basis to start asap. Working with the Head of HR and HR Advisor, you will be providing a comprehensive HR service to managers and employees who are working in sensitive and complex areas. A key task for this role will be to act as a first point of contact for HR queries, first line ER case - absence/sickness and prepare HR data reporting via pivot tables and excel.

  • Manage the HR Inbox and respond to complex queries.
  • Provide advice and support to managers on HR policies and procedures.
  • Work alongside the HR Administrator with the recruitment process, in particular editing and posting adverts.
  • Post adverts via indeed and other advertising platforms.
  • Set up users and make changes to the HR Systems
  • Produce HR trend report data as requested by the Head of HR - e.g. turnover, absence, sickness, recruitment, probation
  • Manage the contract changes for staff and liaise with payroll to ensure they are kept up to date of all changes in time for payroll.
  • Run fixed-term contract reports monthly and liaise with line managers about what action needs to be taken.
  • Arranging and conducting exit interviews, reviewing the feedback to identify treads and areas for concern.
  • Run work permit reports regularly and process the home office and online right to work checks as necessary to ensure compliance.
  • Arrange and conduct 1st Stage Sickness Review Meetings, including the writing of the outcome letters. Advise managers accordingly.
  • Create monthly Pivot tables to monitor sickness data and send these to the senior management team for review.
  • Arrange and carry out Probation meetings, including dismissals and extension.
  • Ensure maternity forms are received, and risk assessments are completed by line managers.
  • Complete ad-hoc tasks as requested by the Head of HR.
  • Cover HR Administrator duties, when necessary.

CandidatesWe are ideally seeking an HR professional at an HR Assistant / Assistant HR Advisor / Senior HR Administrator level with experience in an HR department of a busy organisation.

  • CIPD Level 3 or 5 / working towards / or relevant amount of experience in HR Team
  • Excellent Communication Skills,
  • Great attention to detail,
  • Good level of IT literacy in MS Office suite - in particular, ability to use Excel - Pivot tables / prepare reports / HR data
  • Willingness to work flexibly in order to meet the needs of the service,
  • Good understanding of confidentiality and GDPR,
  • Be able to organise, plan & prioritise workloads, ensuring tasks are completed in a timely manner with minimum supervision.

Staff BenefitsWe value and recognise our staff, offering some generous benefits, as well as the satisfaction of helping people at risk:

  • A competitive annual leave entitlement of 25 days rising to 30 days, plus public holidays
  • Flexible working options - 37 hours but open to discussing flexible elements - 3 days per week on site / 2 home
  • Buying additional annual leave
  • Comprehensive induction and training
  • Counselling, financial, personal support and health and wellbeing services via our Employee Assistance Programme
  • Company cycle to work scheme

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.