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My client is looking for a strongOffice Manager/Facilities Manager (3-Month Contract, Potential for Extension) to support them with a new office move and other various tasks due to the company being taken over recently
Duration: 3 months (with potential for extension)
Salary:Depending on experience
About the Role: We are seeking a proactive and detail-oriented Office Manager/Facilities Manager to join our team for an initial 3-month contract with the potential for extension. In this role, you will be responsible for overseeing the day-to-day operations of the office environment, ensuring a well-maintained, efficient, and safe workplace. The successful candidate will have excellent organisational and communication skills, be capable of multi-tasking, and have a hands-on approach to facilities management.
Key Responsibilities:
Office Management:
Oversee daily office operations to ensure smooth functioning of the workplace..
Serve as the point of contact for office-related inquiries.
Coordinate with vendors and service providers for office maintenance and supplies.
Ensure all office spaces are kept clean, organised, and compliant with health and safety regulations.
Organize and maintain filing systems, both physical and electronic.
Assist with employee onboarding and ensure workplace readiness for new hires.
Facilities Management:
Ensure office premises are well-maintained and meet safety, health, and environmental standards.
Oversee routine maintenance and repairs, liaising with contractors and service providers as needed.
Coordinate and monitor the functionality of office systems (heating, ventilation, air conditioning, lighting, etc.).
Conduct regular office inspections to ensure compliance with safety regulations and identify potential improvements.
Implement cost-effective solutions for office repairs and facility upgrades.
Health & Safety Compliance:
Maintain up-to-date records for health and safety inspections and reports.
Ensure office complies with all relevant local safety regulations.
Assist in the preparation and management of emergency procedures and drills.
Administrative Support:
Provide general administrative support to senior management and staff as needed.
Coordinate and manage internal meetings, events, and activities.
Assist in preparing office budgets and track related expenses.
Miscellaneous:
Handle ad hoc projects and tasks as required, supporting the overall needs of the office.
Key Skills & Qualifications:
Proven experience in office management, facilities management, or a similar administrative role.
Strong organisational skills with an ability to manage multiple priorities effectively.
Excellent communication and interpersonal skills.
Ability to work independently with minimal supervision.
Strong problem-solving skills and a proactive, hands-on approach.
Knowledge of health and safety regulations and practices.
Experience with vendor management and contract negotiations.
Ability to maintain confidentiality and discretion at all times.
Proficiency in MS Office and general office equipment.
Previous experience in a fast-paced or dynamic office environment is a plus.
Desirable:
Relevant certifications in facilities management or office administration (e.g., IOSH, NEBOSH) is an advantage.
Experience with budget management and cost tracking.
