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Office Administrator Receptionist

Reed
Posted 20 hours ago, valid for 25 days
Location

Staines-Upon-Thames, Surrey TW18 4TW, England

Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

info
  • The Reception and Office Administrator role requires a proven experience in a related position such as Office Assistant or Receptionist.
  • The salary for this position ranges from £33,000 to £35,000, with working hours from Monday to Friday, 8am to 6pm, fully office-based.
  • Key responsibilities include managing office administrative tasks, providing a warm welcome to visitors, and maintaining office supplies.
  • Candidates should possess excellent customer service skills and be proficient in computer software applications like Word and Excel.
  • The role also offers benefits such as 25 days of annual leave, a generous pension scheme, free parking, and private healthcare.
Reception and Office Administrator

Role Purpose: As the face of the business, you will provide a high level of service to their visitors and staff, aligned with the company standards. You will manage office administrative tasks to ensure optimal productivity within the company, maintaining communication with both internal and external parties to support seamless office operations.

Key Accountabilities:

  • Provide a warm and professional welcome to all visitors, ensuring a positive first impression.
  • Manage the day-to-day running of the reception and office environment, servicing our staff and visitors.
  • Support visitors with welcome and registration, car parking, directions, ANPR on car park system, catering, and refreshments.
  • Perform a mix of logistical and administrative duties.
  • Manage company correspondence, including emails, letters, and packages.
  • Maintain and replenish office supplies, including stationery and kitchen consumables.
  • Oversee meeting room management, including setting up any AV requirements.
  • Handle facility management.
  • Maintain security and access control.
  • Keep general office files related to office operations.
  • Record and maintain office expenditure, budget tracking, and reconciling.
  • Assist with ensuring compliance with Health & Safety regulations, updating and maintaining safety policies and office facilities manuals.
  • Perform daily pack down of the office and set up for the next day.
  • Perform other relevant duties as needed.

Person Specifications:

Qualifications:

  • Educated to GCSE level or recognized equivalent.
  • First Aid/Fire Warden trained would be preferred.

Experience:

  • Proven experience in a related role such as Office Assistant, Receptionist, or other relevant position.
  • Excellent customer service skills.
  • Excellent written and verbal communication.
  • Knowledge of computer software applications used in daily office administration functions such as Word, Excel, and specialized office management tools.

Professional and Personal Skills:

  • Friendly, engaging, and approachable.
  • Committed and focused.
  • Excellent timekeeping.
  • Exercises a professional and positive approach.
  • Attention to detail with the ability to multi-task efficiently.
  • Organized and able to prioritize tasks.
  • Ability to maintain the confidentiality of highly sensitive material with tact and professionalism.
  • Flexibility and openness to change.
  • Ability to react with appropriate urgency to situations and requests.
  • Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.
  • Willingness to take on Keyholder duties.

Package:

Salary: £33,000 - £35,000

Monday to Friday, 8am to 6pm - fully office based.

  • 25 days annual leave.
  • Generous pension scheme with an 8% contribution.
  • Free parking.
  • Private healthcare.

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.