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- Efficiently manage the MD’s calendar, scheduling meetings, appointments, and events.
- Prioritize tasks to maximise productivity and ensure critical commitments are met.
- Organize travel arrangements, including flights, accommodation, and ground transportation.
- Prepare comprehensive travel itineraries and handle associated logistics.
- Serve as the first point of contact for internal and external stakeholders.
- Draft, proofread, and manage professional correspondence with accuracy and clarity.
- Plan and organize meetings, ensuring all logistics are covered.
- Prepare agendas, record meeting minutes, and follow up on action items.
- Coordinate events, conferences, and team-building activities.
- Create polished presentations, reports, and documents.
- Manage expense reports and budgets related to the MD’s activities.
- Maintain records and handle general administrative tasks efficiently.
- Support the MD in managing various projects, ensuring deadlines are met.
- Collaborate with teams to facilitate smooth project execution.
- Coordinate training sessions delivered by internal and external experts.
- Oversee training plans for junior staff, ensuring regular updates and reviews.
- Partner with the HR advisor to manage contracts, inductions, and exit processes.
- Conduct quarterly 1-to-1 meetings to support employee well-being and address concerns.
- Assist in annual employee reviews alongside senior management.
- Handle sensitive information with absolute confidentiality.
- Serve as a trusted advisor to the MD, managing private projects and communications with discretion.
- Experience working as a Personal Assistant / EA or in a similar role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite
- High level of professionalism and attention to detail.
- Proactive and adaptable
- Strong interpersonal skills, capable of building relationships at all levels.
- Salary from £32k-£38k DOE
- Flexible start and finish time
- 37.5 hours per week
- 28days annual plus bank holidays
- Onsite parking
