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TEMPORARY ROLE ongoing - Project Administrator
Salary £24 - 26K per annum pro rata * (Hourly rate)
Full time office-based role
Based Twickenham.
Hours: Monday - Friday 9am-5pm *flexibility on hours will be required
This an interesting and varied role incorporating a broad range of complex clerical and administrative tasks.
You will possess good knowledge of office practices and procedures, business correspondence, record-keeping systems, office equipment, excellent English grammar, including usage and composition and possess an excellent telephone manner.
Key responsibilities:
- Ordering of office stationery and office supplies for project usage.
- Typing and preparation of reports as requested by Project Managers, project staff and/or Consultants.
- Maintenance of contract files and updating of library and report lists.
- Handling timesheets, authorisation, coding for invoicing and filing.
- Formatting of electronic documents
- Project document control activities
- Printing and binding reports
- Preparation for Client meetings including room preparation, arranging taxis, ordering lunch, beverage preparation, etc.
- Work within a well organised and structured company environment as specified in ISO 9001:2008 - Quality Management Systems and BS EN ISO 14001:2004 - Environmental Management Systems.
- Adheres to quality and environmental requirements.
Person specification:
You will possess good knowledge of office practices and procedures, business correspondence, record-keeping systems, office equipment, excellent English grammar, including usage and composition and possess an excellent telephone manner.
- Ability to perform filing, record-keeping, and other related clerical tasks.
- Ability to exercise judgement and tact in dealing with the public, clients and other employees.
- Ability to communicate well, orally and in writing.
- Ability to work under minimal supervision and prioritise work.
- Ability to identify and correct errors in English usage, sentence structure and punctuation, perform basic arithmetic calculations.
- Ability to type correspondence, take minutes and other documents in a variety of formats on a PC from clear copy or rough drafts at a speed necessary for successful job performance.
- Proficient on MS Office
- Ability to operate office equipment.
- Ability to make decisions.
