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We are looking for a professional and highly detailed administrator to efficiently provide proactive support to our HR team. In this pivotal role, you’ll handle a diverse range of responsibilities, including acting as the first point of contact for HR queries, coordinating employee lifecycle administration, managing payroll and benefits, and providing senior-level PA support to the CEO. If you're ready for a role that keeps you engaged and challenged, we’d love to hear from you!
As a key member of a small, agile team, you will report to the People Director and work flexible hours—four hours per day, four days a week—with the option to work from home one day a week. This role offers the opportunity to support all areas of HR, streamline processes, and take ownership for the HR administration in a fast-paced, dynamic business.
Key Responsibilities:
- Coordinating and processing the monthly payroll with the 3rd party payroll provider including the payroll processing of casual staff members, ensuring full compliance.
- Coordinating and managing the recruitment administration across the business, being the first point of contact for direct applicants and external recruitment agencies.
- Managing the onboarding process for all new starters, from issuing offer letters and contracts to onboarding documents and probationary check ins.
- Managing the administration of the full employee lifecycle, including contract changes, employee lifestyle changes and the offboarding process.
- Coordinating the Induction Programme
- Completing the pension reporting and uploading, including workforce assessments, and updating personal details to the workplace pension scheme.
- Assisting the People Director and HRBP in annual pay review, aiding in processing salary change documentation as required and making necessary payroll changes.
- Coordinating welfare initiatives and completing necessary documentation to facilitate this.
- Assisting with ER where needed, supporting the HRBP with note taking and potentially leading on investigations.
- Ownership of minimum standards compliance with necessary teams, facilitating DBS processing and right-to-work checks.
- Processing general administration for the HR Team, including reference requests, managing the HR mailbox, updating personnel files and coordinating all work experience and university placement programmes.
- Providing support for senior management with administration tasks as needed (to include note taking at board meetings.)
Skills, Experience and Qualifications needed:
Numerate, with ideally, 12 months of payroll processing experience
- Ability to process and administer HR contracts/legal documents
- Knowledge of employment law
- Outstanding attention to detail
- Curious and happy to ask questions and challenge
- Understands the importance of getting the basics right and takes pride in producing high quality work
- An energetic 'can do’ attitude
- Organised, efficient, flexible, and able to manage multiple priorities without sacrificing attention to detail
- Happy to 'muck in’ to deliver what is needed, understanding its contribution to the bigger picture
- Previous experience of working in HR would be advantageous
If you are looking for an opportunity to work with a dynamic, fun team dedicated to driving organisational success, we would like to hear from you.
In return, we offer the following benefits
- Competitive Salary Package - £21,000 for 20 hours per week
- Medical Cash plan
- Pension Contribution 5%
- Life Assurance
- Onsite Parking
- Cycle to Work Scheme
