Commercial Administrator

Role overview

• ID: 2024-6589
• Entity: Vistry
• Region: Vistry South East
• Department: Commercial
• Contract Type: Permanent - Full Time
• Job Location: Caterham
• Date Posted: 27.11.2024

We have a new opportunity for a Commercial Administrator to join our team within Vistry South East, at our office in Caterham. As our Commercial Administrator, you will ensure the smooth running of the Commercial Department, and ensure it operates accurately and efficiently in accordance with agreed timetables, whilst assisting with the team providing admin and payment support as and when required.

We are pleased to say, this role could accommodate agile working arrangements in accordance with Vistry’s Agile Working Policy and subject to business need.

• Let’s cut to the chase, what’s in it for you...
  • Competitive basic salary and annual bonus
  • Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
  • 2 Volunteering days per annum
  • Private medical insurance, with employee paid cover
  • Enhanced maternity, paternity and adoption leave 
  • Competitive pension scheme through salary sacrifice
  • Life assurance at 4 x your annual salary
  • Share save and share incentive schemes
  • Employee rewards portal with many more benefits...
• In return, what we would like from you...
  • Behave in line with our company values – Integrity, Caring and Quality
  • 3 GCSE’s or equivalent qualifications including Maths and English
  • Experience working in a commercial business environment
  • Good understanding of Microsoft Office, Excel, Outlook
  • Excellent analytical skills and organisation
  • Strong mathematical and IT ability
  • Ability to work under pressure and meet deadlines
  • Ability to work to high degree of accuracy
  • Good telephone manner
  • Excellent communications skills
  • Experience in working in a fast paced, changing environment where priorities can change daily.
  • A good communicator/listener
  • Good team working skills
  • Willing to work extra to meet deadlines as and when the business needs require it

  Desirable...

  • BTEC diploma or certificate in administration / finance
  • Experience working for a residential house builder ideally within a payment processing environment
  • Basic understanding in using COINS housebuilding software
• More about the Commercial Administrator role...
  • Input and retrieval of data from the in-house computer systems.
  • General administration tasks related to the commercial function as noted by the department heads.
  • Telephone communication with site staff, suppliers, and other departments.
  • Dealing with general enquiries from other departments within the business.
  • Maintain the group age debt report for the region to keep debt to a minimum.
  • Maintenance of electronic filing systems and archiving when necessary.
  • Check invoices are correct for VAT or materials/labour deductions for tax purposes.
  • Log queries on invoices to suppliers through to credit or payment.
  • Process electronic/paper invoices in line with the groups 3-way payment process.
  • Produce and maintenance of supplier and subcontractor statements in relation to their accounts.
  • Arranging and communicating meeting agendas and meeting minutes.
  • Maintain and update commercial contract documentation and issue to internal and external stakeholders.
  • Working alongside Quantity Surveyors, prepare and issue tender documentation to the supply chain.

Finally, let’s tell you a bit more about us...

We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation,â¯and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. 

Join us in making Vistry.  

#LI-HA1

Benefits

Agile Working

Offers a flexible way of working.

Annual Leave

Enjoy 28 days’ holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.

Pension with Legal & General

Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.

Volunteer Days

With 2 paid volunteer days a year, you can give back to communities and charities.

Why Vistry

Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.