H R Administrator

Internal Description

• Oversee the induction of new starters, including preparation of the induction pack and handover to Shift Managers on day 1

• Maintain current employee files, including archiving personnel files in line with GDPR
• Maintain the company handbook, ensure it remains up to date and available to employees.

• Daily monitoring of absence

• Create reports and analyse HR data - lateness, absence, sickness (Bradford scores), by individual and shift

• Ensure all HR records remain up to date including PDRs and Job Chats

• Manage recruitment process

• Maintain external website in terms of recruitment opportunities

• Maintain controlled HR documents tracker

• Maintain DSE and First Aid requirements

• Maintain SEDEX portal

• Organise, maintain and ensure external occupational health assessments are completed and up to date

• Maintain payroll amendment file

Competencies

• Good communication skills, combines empathy with an understanding of the wider business needs

• Confident working with individuals from all business functions

• Good written and verbal communication

• Problem solver, shows initiative

• Professional approach, drive our values

Skills

• IT literate, able to use Microsoft Word, Powerpoint, Excel and e-mail to a competent standard

• Excellent organisational skills

• Self-starter

• Strong time management skills

• Excellent eye for detail - Right First Time

• Either part CIPD qualified or prepared to study

• Previous demonstrable experience of working in a fast-paced office/HR environment

• Strong communication skills

Overall job purpose:

Consistent application of the Employee Handbook.

To ensure legislative and Customer and requirements are met at all times.

To maintain all HR records to the highest professional standard, ensuring all employee related communication is carried out in a timely and accurate manner.

Key result areas:

• All HR elements are maintained accurately and up to date, in line with customer and legislative requirements:

• New starter documentation

• Right to work documentation

• Occupational Health Assessments

• Attendance

• Performance

• SMETA

• Payroll

• Training compliance including refresher requirements

• DSE
• First Aid