Office Assistant

Working for a European organisation who specialise in the medical industry, you will join an innovate and highly regarded group of professionals who are experts in their field.

You will assist the Business Support Manager and Executive Assistant in managing operational and administrative tasks, support office management duties, and help maintain relationships with internal and external stakeholders.

This role will be offered on a hybrid basis with 2 days in the Windsor office and 3 remote working days.

Salary 25,000 - 28,000 per annum depending on experience, 28 days holiday plus bank holidays, private healthcare, employee discount schemes, training and development.

Duties:

• Assist in managing general enquiries (e.g., info@ mailbox), responding where appropriate or directing to relevant team members.
• Support in preparing meeting agendas, taking minutes, and following up on actions.
• Assisting the Business Support Manager and EA in the organisation and booking of travel, when required, for senior staff and volunteers.
• Assist in maintaining the office environment, including liaising with service providers for maintenance and supplies.
• Support in managing office inventory and ordering supplies as needed.
• Act as a first point of contact for office visitors and phone inquiries.
• Assist in coordinating with IT support to ensure staff have access to necessary software and systems.
• Help maintain and organise digital files and records.
• Assist the BSM & EA in supporting a positive work environment for staff and volunteers.
• Assist in the organisation of the team days including the administrative duties relating to the day.
• Assist in the ongoing maintenance of records and meetings.
• Assist in preparing materials for various committee meetings.

Experience required

• Proven experience of working in administrative roles.
• Experience of using Microsoft Office suite.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Ability to learn new software quickly.
• Attention to detail and ability to maintain confidentiality.
• Ability to multitask and prioritize in a dynamic environment.