Payroll Administrator

Role: Payroll Administrator
Salary: Excellent Salary / Package plus Great Benefits
Location: Woking (Head Office)

At Impact Food Group, we’re more than a school caterer. The people are the heart of what we do. We’re driven by creating a positive food culture and helping more students eat better food. Making a positive social impact is at the centre of our identity. We tirelessly learn, develop and make improvements in every way, every day.

Delivered by our distinct and industry leading brands; Innovate, Cucina and Chapter One, we cater for over 350,000 students. Find out more at (url removed)

Due to continued business growth an exciting opportunity has arisen for experienced Payroll Administrator join the team at a really exciting time of growth.  We are looking for a Payroll Administrator to assist the Payroll Manager with the smooth running of the Payroll Department including the development, implementation and monitoring of payroll processes. This role will be the first point of contact for payroll advice across the whole of the UK business.

You will be joining a growing a brilliant team that is making a real impact on the success of Impact Food Group.

What you will be doing as a Payroll Administrator

• Work closely with the current outsourced provider (Forbes) to ensure a prompt and efficient payroll and pension service ensuring compliance with legislation and reporting requirements
• Ensure data entry is processed accurately throughout the month/year to meet agreed deadlines such as monthly pay run. Including checking the administration of starters, leavers, contract amendments, and additional hours etc. for both payroll and pensions, along with any other adhoc requirements
• Provide a customer focused payroll and pension function ensuring appropriate and responsive service and guidance to internal customers and external stakeholders
• Manage the day-to-day running of and the administration of the payroll and pension schemes, ensuring all work is completed in a timely manner, compliant to the relevant legislation and delivered in accordance with strict deadlines
• Ensure that up-to-date information regarding salary scales, pension deduction rates, and any other relevant information, for all categories of staff are applied and maintained
• Ensure that all expenses are received, validated and processed in accordance with the payroll timetable
• Liaise with HR, Finance and any other key stakeholders to ensure work is submitted and processed in a timely fashion, urgent items are prioritised and that any issues are highlighted and resolved as quickly as possible
• Support the implementation and/or development of the HR /payroll system including the training of stakeholders
• Support the completion and submission of all annual returns to HMRC and pension providers to the published deadlines and in the most efficient manner.
• Produce the monthly general ledger journal from the payroll, ensuring a complete reconciliation to the payroll. Reconcile all payroll figures at the end of each month ensuring that all payroll control accounts are balanced and corrections posted to the general ledger before the accounting period is closed.

What we are looking for 

• A minimum of 1 year’s payroll experience running either a manual or automated payroll systems
• A background in first line support with payroll queries
• Knowledge of pensions is preferred as is previous exposure to Access – exposure to the Food Industry would be advantageous.
• Strong Excel Skills
• The ability to work well under pressure, and comfortable in a very flexible, fast paced working environment.
• A proactive approach and able to work under own initiative.
• The ability to motivate a team through promoting good strong working relationships.

What We’d Love to Give You

• Competitive salary
• Bonus payable upon team hitting target.
• Hybrid role –  2 days in the office ( Woking )
• 25 days paid annual leave plus bank holidays
• Life assurance & company pension scheme.
• Access to our extensive online Learning platform and development opportunities
• An employee wellbeing platform.
• Access to a salary sacrifice electric car scheme.
• IFG rewards for highstreets discounts.
• Annual Summer Party with company awards.

Additional Details

IFG are committed to the safeguarding of children and our employees share this commitment. Successful candidates are required to undergo an enhanced DBS check, which we supply the cost for.

We are a committed equal opportunities employer - if you require any assistance for the interview process, please detail within your application. All information is kept confidential and in compliance with GDPR requirements.

Applicants will need to provide a portfolio of work to demonstrate experience. Second stage interviews will include psychometric testing and a skills-based task.