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Job Title: Office Manager
Job Type: ASAP
Location: Bury St Edmunds
Salary: £25k - £30k per annum
Working Hours: 8am to 5pm Monday to Friday
We are seeking an experienced Office Manager to oversee a wide range of administrative tasks in a dynamic work environment near Bury St Edmunds. The role involves managing various office operations and supporting different departments with efficient coordination and communication. This is a permanent role but our client would also consider Temp to Perm.
Responsibilities:
- Update and manage matrix systems
- Coordinate training bookings, quotes, and onboarding for new companies
- Maintain personnel files with current certifications
- Liaise with NVQ bodies
- Manage CITB Levy and claim back funding
- Coordinate occupational health for staff
- Handle timesheet tracking and reporting
- Manage plant register and invoices
- Handle office duties including stock, landlord, and IT contacts
- Process purchase orders and accounts
- Manage mobile phones, dongle accounts, and stationary supplies
- Liaise with IT for technical issues and OneDrive management
- Maintain utility contracts and meter readings
- Update drawing registers, issue drawings, and scan documents
- Manage site paperwork including LOLER, PUWER, and HAVS sheets
- Handle invoice queries, credit card statements, and expense reviews
- Ensure subcontractor paperwork and insurances are up to date
- Manage MOTs, servicing, insurances, and vehicle-related tasks
- Handle fuel cards, trackers, immobilisers, and fuel usage reviews
- Maintain owned plant register and handle site documentation printing
Desirable Experience
- Proven experience in office management or related administrative roles
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency in MS Office and office management software
- Attention to detail and problem-solving skills
Application Process: If you would like more information on this Office Manager position or any other vacancy, please email your current CV through where it will be reviewed and you will be contacted if your CV is of interest.
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