Legal Cashier / Finance Assistant

Chichester

Full-time or Part-time depending on candidate preferences

The Finance and Administration Department are looking to recruit a legal cashier or finance assistant to join their team in Chichester.

You will be expected to assist with all aspects of the cashiering function.

The role will be extremely varied, and training will be provided as required.

Main responsibilities:

To ensure all financial transactions are correctly posted in accordance with the SRA Accounts Rules and the FCA rules for authorised professional firms.

Office/Nominal Account

To ensure office money is properly identified and correctly allocated to the office or nominal ledger.
To prepare all office cheques (i.e., office and nominal ledger), ensuring that requests for funds are appropriately authorised and anticipated disbursements converted as appropriate.
To post disbursement invoices to the clients’ ledgers daily.
To process all supplier invoices; ensuring that the nominal coding is correct, the invoice is properly approved for payment and payment is made in accordance with supplier terms. To reconcile supplier invoices with statements and resolve any queries arising.
To process and pay staff expenses claims.
To input petty cash payments onto the system monthly and raise the requisite cheques to maintain the float in each office.
To analyse credit card expenditure and process accordingly.

Client Account

To process or release CHAPS payments (telegraphic transfers), foreign payments and BACS payments with associated authentication procedures and in accordance with the firm’s procedures.
To assist in ensuring all incoming funds are properly identified and allocated to client ledgers, including credit card receipts.
To prepare client cheques, ensuring that requests for funds are appropriately authorised.
To process client related disbursements and recoverable expenses and generate payments as required.
To assist with processing bills, ensuring time recorded, disbursements and recoverable expenses are correctly allocated and VAT correctly calculated.
To archive client ledgers in accordance with fee earner instructions, ensuring either that all balances are clear or that partner approval has been obtained for write offs (if required).
To carry out daily transaction processing and support other team members as necessary to ensure there are no back logs and processing is reliable and complete.

Required skills and experience.

The ideal candidate will be numerate, pro-active, and enthusiastic, who is personable and professional in their approach to work.

We are offering a competitive salary to the successful candidate, commensurate with experience and ability.

This is a full-time office-based role working 9am to 5.15 Monday to Friday at our Chichester office.

Part Time applicants will be considered.

Legal Cashier / Finance Assistant

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