Administrator for the SLT â Prep School â Kingston-Upon-Thames â ASAP Start
Role: Administrator to the Senior Leadership Team
School: Independent Prep SchoolÂ
Contract: PermanentÂ
Term time only plus 2 weeks during school holidays
Full time, 8am to 5pm Monday to Friday
Actual Salary: ÂŁ24635 - ÂŁ25375 (FTE ÂŁ33023 - ÂŁ34016)
Apply by 9am before 27th September 2024
We are looking to appoint a highly organised individual with exceptional administrative and interpersonal skills to provide day to day support to the senior leadership team. The SLT administrator will have a broad and varied set of responsibilities so flexibility, the ability to multitask and prioritise tasks effectively is essential. This is a senior administrative role within our school so the successful candidate must be professional and demonstrate a high standard of presentation, possess a âcan doâ attitude, and have excellent communication and ICT skills. Experience of working in a similar role in a school would be an advantage but is not essential.
***Please note you must have administrative experience within a school to be shortlisted for this role, if you have not had any administrative experience within a school setting, please do not apply for this role***
Main responsibilities:Â
⢠To provide effective admin support to the senior leadership teamÂ
⢠To organise meetings & appointments for the senior leadership team ensuring that they are adequately briefedÂ
and have all relevant papersÂ
⢠To support with assemblies, services and masses as necessary (e.g preparing presentations, setting up etc)Â
⢠To provide hospitality for visitors as requiredÂ
⢠To make travel arrangements and bookings as requiredÂ
⢠To act as a minute secretary for meetingsÂ
⢠To liaise, with tact and diplomacy, with other school staff and other stakeholdersÂ
⢠To recognise and utilise PR opportunitiesÂ
⢠To aim for excellence in standardsÂ
⢠To be the first point of contact in matters concerning the headteacherÂ
⢠To write, edit and process correspondence, policies, surveys and documents as directedÂ
⢠To complete confidential secretarial, administration and clerical duties including the accurate preparation of confidential reports and other documents including class profiles and school profiles (EAL, ethnicity, faith etc)Â
⢠To coordinate information for parents including curriculum mapsÂ
⢠To interrogate data and produce reports from SIMS, other school databases and spreadsheets e.g. end of yearÂ
assessment data and pupil data such as ethnicity, faith, EAL and SENDÂ
⢠To research and collate senior school admissions information, coordinating communication between school and parentsÂ
⢠To maintain the senior school references, results and destinations of year 6 leaversÂ
⢠To be liaison between school and the FOHC (parent association) and form repsÂ
⢠To monitor and respond to the form rep social media Q&A feedÂ
⢠When the situation demands, undertake main office duties and provide cover in instances of absenceÂ
⢠To track all documentation templates that require maintenanceÂ
⢠To prepare and update documentation templates on a termly/annual basis e.g., timetables, class profiles, curriculum maps, long term curriculum plans, reports to parents, lockdown emailsÂ
⢠To coordinate the production and dispatch of pupil reportsÂ
⢠To coordinate administration for school events which will require occasional evening and weekend working e.g. prize-giving, sports dayÂ
⢠To manage the information uploaded to the digital noticeboardÂ
General duties:Â
⢠To maintain good relationships and communication with all other members of the administrative staffÂ
⢠To attend in-service training appropriate to the departmentÂ
⢠To maintain complete confidentiality of all information concerning the trustees, headteacher, SLT, staff, parents and pupils that may be known or acquired in the course of workÂ
⢠Ensure skills, including ICT skills, are kept up to date to perform role successfullyÂ
⢠Use discretion in providing information both within and outside schoolÂ
⢠Maintain high professional standards of attendance, punctuality, appearance and conductÂ
⢠Maintain positive, courteous relations with pupils, parents and colleaguesÂ
⢠Respect and follow school policies and proceduresÂ
⢠Engage actively in the performance review processÂ
⢠Undertake other relevant duties associated with the job purpose allocated at the discretion of the headteacher, bursar or other designated manager
Requirements:
â˘Â   Minimum of 2 A levels Grade C or above, or equivalent qualifications â essentialÂ
â˘Â   GCSE Maths and English Grade C or above â essentialÂ
â˘Â   Undergraduate degree â 2:2 or above â desirableÂ
â˘Â   Previous experience in a school administrative role â ESSENTIALÂ
â˘Â   Excellent organizational, time management, and communication skills
â˘Â   Proficiency in Microsoft Office applications and experience with database management systems
â˘Â   Ability to work independently, prioritize tasks, and multitask effectively in a fast-paced environment
If you are an experienced School Administrator, then please apply for this Administrator for the SLT role by sending your CV to Sally at Clarus Education. You will be contacted by your personal consultant (if shortlisted)!
For this position, you must have an Enhanced DBS Certificate on the Update Service or be willing to obtain one.Â
We are dedicated to safeguarding and promoting the welfare of children and expect all staff to share this commitment. You will have a safeguarding responsibility if appointed.
The successful candidate will be subject to enhanced clearance through the Disclosure and Barring Service and employment will be subject to references.
This post is not exempt from the Rehabilitation of Offenders Act 1974.
Please note this role is not suitable for applicants who do not have the Right to Work in the UK. We do not offer sponsorship.Â
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Administrator for the SLT â Prep School â Kingston-Upon-Thames â ASAP Start