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Our client is looking for a highly organised and proactive Personal Assistant (PA) to provide essential administrative and organisational support to a team of four senior professionals. The ideal candidate will have excellent time management skills, strong attention to detail, and the ability to handle sensitive information with discretion. This role is vital in ensuring the smooth operation of the team, coordinating activities, and supporting wider organisational goals.
Benefits:
Flexi time (34.5 hour working week)
26 holiday + BH + days off over Christmas close down (do not have to save holiday for this)
Financial salary pension scheme
Discounted gym membership
Eye tests
Occupational health
Key Responsibilities:
Provide comprehensive administrative and organisational support to a team of four senior leaders.
Manage diaries, schedules, and meetings, ensuring efficient time management across the team.
Organise travel, accommodation, and logistics for external meetings, events, and conferences.
Prepare and format documents, reports, presentations, and correspondence.
Act as a first point of contact, handling communications and liaising with internal and external stakeholders.
Assist with meeting coordination, including scheduling, preparing agendas, taking minutes, and following up on actions.
Support the team with research and preparation of materials for meetings and projects.
Maintain accurate records and filing systems, ensuring compliance with data protection regulations.
Process invoices, expenses, and financial documentation in line with organisational procedures.
Provide general office management support, ensuring the smooth running of day-to-day operations.
Experience Required:
Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
Strong organisational and multitasking skills with the ability to manage multiple priorities.
Excellent verbal and written communication skills, with a professional and diplomatic approach.
High level of discretion and confidentiality when handling sensitive information.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.
Ability to work under pressure, meet deadlines, and support multiple team members effectively.
Strong attention to detail and a proactive problem-solving mindset.
Please note:
As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.
In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.
