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Office Manager
We are seeking a highly organized and proactive Operations Assistant to oversee and streamline operational processes for our projects. This role will involve close collaboration with Project Managers to ensure efficient stock management, supplier coordination, and timely delivery of materials. The ideal candidate will possess strong planning and problem-solving skills to support the successful execution of our projects.
Roles:
* Raise Opportunities on Hubspot as new enquiries are received
* Raise projects on ENAPPs once orders are confirmed and ensure files are ready for handover from Sales to Projects
* Maintain clear and up-to-date reports on stock usage for each project, ensuring effective inventory control of profiles, seals, protection materials etc
* Raise Purchase Orders for aluminum, glass, and door hardware from suppliers based on schedules provided, ensuring materials are procured efficiently and delivered on time.
* Draft Risk Assessments and Method Statements (RAMS) as requested by Project Managers, ensuring accuracy and timely submission.
* Compile and deliver comprehensive Operation and Maintenance (O&M) Manuals for each project to meet contractor's requirements
* Prepare and share a weekly delivery schedule, ensuring alignment with site and project requirements.
* Arrange courier vans for same day deliveries as required
* Schedule health and safety site visits in collaboration with Project Managers.
* Ensure drawing packs are uploaded to Field wire as directed by Project Managers so installers have all details required to deliver project effectively
* Assist Project Managers in day to day admin tasks
* General office duties including attending meetings and taking minutes, taking incoming calls, ordering of office supplies etc
Required Skills and Competencies:
* Strong knowledge of building and construction processes.
* Excellent time management and leadership abilities.
* Effective verbal communication and interpersonal skills.
* Strong initiative and logical problem-solving capabilities.
* Proficiency in Microsoft Excel and Microsoft Project.
Please apply to be considered.
