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(please note that 4 days are based in London, and one day is based in Bourne End as it is a multi-site role)
Responsibilities:
- Opening and closing of the UK offices as a key holder and ensure internal staff are updated regarding key-holding, health & safety and fire protocols.
- Management of office travel (both domestic and international) including visas when needed, including the travel portal / provider management system.
- Management of office health and safety and suppliers such as cleaners, ad hoc caterers, maintenance to ensure the office and facilities are maintained and office inductions.
- Managing the fire alarm systems in the offices.
- Working alongside internal teams to answer phone and email enquiries.
- Event management for the office from corporate lunches through to summer parties and socials
- Assisting IT and HR with setting up and on-boarding new members of staff or exiting leavers, including note taking at HR meetings when required
- Diary and meeting room management for wider team meetings
- Managing mail, invoices & POs, credit card allocation as well as other administrative and reception duties
- Ensure ISO 27001 training is attended and all mandatory documents have been read to ensure working practices comply
- Managing the office supplies and organisation of mail, deliveries, and housekeeping.
- Coordination of all international offices including refurbishment, signage, furniture management, and general ad hoc issues that may arise.
- Review and implement / write risk assessments where necessary.
- Liaising with the management companies and leasing matters of offices
- Coordinating and managing any office related projects
Experience
- Holding an office management position in a similar sized business and ideally multiple sites.
- Travel booking and office administration management.
- Managing 3rd party suppliers and contractors i.e., cleaning / maintenance / health and safety
- Diary management
- Basic reception duties
Personal Skills
- Being proactive and organised
- Attention to detail.
- Excellent time management
- Flexible and adaptable
